Paravant Systems launches trademark docketing software for US law firms

Paravant Systems said Tuesday it has released Paravant, a docketing platform for US trademark firms that builds records from USPTO correspondent emails, tracks deadlines daily and sends branded client updates by email and SMS. The launch aims to cut manual docketing work for attorneys, paralegals and staff handling USPTO trademark matters.

Why it matters: - Trademark firms spend time on spreadsheet tracking, data entry and client follow-up for maintenance filings. - Paravant is designed to automate those chores by syncing to USPTO records and keeping deadlines current each day. - The platform also pushes client updates from the firm’s own domain, which can help firms keep communications branded and consistent.

What happened: - Paravant Systems, LLC announced the general availability of Paravant, trademark docketing software for US trademark attorneys, small-to-midsize intellectual property firms, paralegals and docketing staff. - The platform builds a firm docket from correspondent email addresses listed on USPTO filings. - Paravant then searches USPTO trademark records for live marks tied to those addresses, adds them to a shared firm docket and calculates upcoming deadlines from USPTO events. - The company said Paravant refreshes the docket from USPTO data every day.

The details: - Firms can enter as many correspondent email addresses as needed, including one address per attorney. - Imports typically finish within a few minutes, including dockets with thousands of marks. - Paravant stores USPTO trademark data going back to October 1870. - Cancelled and expired registrations are removed automatically, and only live marks count toward a plan’s matter limit. - Deadlines are calculated from USPTO events such as office actions, Notices of Allowance and registrations. - When the USPTO record shows a responsive filing, the matching deadline closes automatically. - Deadlines cannot be edited by hand, so all users on an account see the same dates. - Paravant covers USPTO filings only, including Madrid-related USPTO records. - The platform does not track filings at foreign trademark offices. - Reminder schedules vary by deadline type. - Statement of Use deadlines and Section 8 windows get monthly reminders. - Section 8, Section 71 and renewal reminders continue through the six-month grace period. - The system also sends alerts when USPTO events appear in the daily data feed across examination, publication and opposition, intent-to-use, registration and post-registration, petitions, TTAB institution notices, reexamination and expungement, Madrid-related USPTO actions and notices of suit. - Paravant tracks the USPTO side of TTAB matters such as new oppositions and cancellations, but it does not docket the internal schedule of a TTAB proceeding. - Firms choose the schedule, message content and channel for each deadline or event type. - Available channels include attorney dashboard alerts, client email, client SMS and Zapier webhooks for tools such as Slack or Microsoft Teams. - Client emails and portal links are sent from a subdomain of the firm’s own domain, such as tm.yourlawfirm.com. - Paravant Systems provides DNS setup assistance at no extra cost. - Messages can be authenticated with SPF, DKIM and DMARC. - Firms write the content for each event type and typically include the due date, a plain-language description of the event and a link to a password-free client portal. - The portal lists each client’s marks in order of the most pressing deadline. - Each firm gets a dedicated texting number with business-texting registration managed by Paravant Systems. - Clients receive texts only after opting in, and replying STOP opts them out. - Everyone on a Paravant account works from one shared dashboard that can be filtered by correspondent email or shown in full. - Admins invite attorneys, paralegals and docketing staff by email. - Team members can sign in with Google, Microsoft, a username and password, or a passkey. - Business Development Leads for unrepresented applicants facing USPTO actions are included on every plan. - Plans start at Solo for one user and 100 live matters, Firm for five users and 500 live matters, and Scale for custom needs. - A public demo is available without signup. - Markavo, a US trademark practice that has docketed more than 4,000 trademarks with Paravant, said the software has sharply reduced docketing work and allowed staff to focus more on legal service. - More information is available in the automated docketing overview, the client communication page, pricing and demo details and Paravant Systems’ website.

Between the lines: - Paravant is positioning itself as a workflow layer on top of USPTO records, not a general-purpose practice management system. - The emphasis on firm-branded email, SMS and portal messaging suggests the product is aimed at firms that want automation without giving up client-facing control. - The inclusion of business development leads and support for unrepresented applicants points to a broader use case than pure back-office docketing.

What’s next: - Firms can review the product through a public demo without signup. - Interested users can contact Paravant Systems at +1 877-542-2792 or via its LinkedIn page. - Paravant says it includes AI tools for Office Action drafting and trademark practice work, which may expand the platform’s role beyond docketing over time.

The bottom line: - Paravant is betting US trademark firms will trade manual docket maintenance for a system built directly from USPTO data, with branded client communication layered on top.